Sunrise Event Center Rental Agreement
This is a Rental Agreement between Sunrise Event Center (Herein after known as Sunrise Event Center or Facility) and _______________ (Herein after known as CLIENT) for the use of the rental hall.
Terms and Conditions
Before entering into this Agreement, CLIENT shall have completed and signed the Sunrise Event Center Facility Reservation Application for the reservation of the use. In order for an event to be guaranteed, Sunrise Event Center must receive a deposit of at least fifty percent (50%) of the room rental fee as well as a refundable $ 1000 security deposit at the time this Agreement is entered into. The remainder of any rental fee is required thirty (30) days prior to the event.
Hours of Operation
Events may not last beyond 1:00 a.m. without prior approval from Sunrise Event Center staff. This 1:00 a.m. deadline includes cleanup time. The CLIENT will be charged $150.00 per hour if the Event and/or cleanup time exceeds 1:00 a.m. or if it exceeds a delegated deadline previously approved by staff. CLIENT is responsible for making sure guests leave the building at an appropriate time in order for CLIENT to finish clean up before the time deadline. Arrangements must be made by the CLIENT to have all rental equipment picked up and removed from the Facility the same day as the Event before the Event’s time deadline unless there is prior approval. Sunrise Event Center is not responsible for any damage or theft of any items left by the CLIENT or any guest attending the CLIENT’s Event.
Staff: Sunrise Event Center Staff will be on duty during the entire event. The Staff member will open the Facility and provide information and direction as needed. The Staff member will not be available to serve or decorate and will not be involved in the Event unless a Full Service Contract is selected. Tables, Chairs, and Stage: Such items are provided upon request and will be set up and taken down by Sunrise Event Center Staff. CLIENT must provide a layout for Sunrise Event Center. Tables and chairs are not to be taken outside by the CLIENT or any guest attending the Event. Deep Cleaning: Sunrise Event Center will perform deep cleaning, such as mopping and vacuuming. CLIENT must remove anything brought in by self guests or hired vendors. Parking; There is no cost for parking in the area surrounding Sunrise Event Center.
Full Service Contract
Upon request following: • • • • • and prior approval, CLIENT may elect Sunrise Event Center Staff to be in charge of the Setup/Decorate prior to the Event Clean/Remove Decorations following the Event Catering Obtain Insurance Coverage for the Event Security Guards hired for your Event _____________CLIENT Initials
This is a Full Service Contract
Kitchen usage is limited to preparation only as there are no resources in the kitchen or on the premises for cooking. This means that food may be assembled and may be warmed or kept warm using the warming ovens, and perishables and beverages may be chilled in the refrigerator and freezer. Ovens, refrigerators, and freezers must be thoroughly cleaned after use. Kitchen will be used Kitchen will not be used
Decorations may not be fastened to the walls with thumb tacks, nails, or staples. Pushpins and masking tape are permitted but must be removed at the conclusion of the event. Candles must be completely enclosed in a glass or non-flammable holder. The use of glitter, metallic confetti, straw, rice, birdseed, or hay is prohibited in the ballrooms and/or on the grounds. No rice, birdseed, or other similar items shall be thrown in or around the Facility. Immediately following the completion of the function, all decorations, trash, or other debris must be thrown away in the appropriate receptacles provided. Anything left behind will be thrown away. When in doubt about decorations deemed acceptable, CLIENT must...
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